Annual Leave Policy Template
Our free annual leave policy template helps your business ensure compliance, transparency and fairness when managing staff leave.
129239 absences have been booked by company's like these in the last 13 years. Yes, we've been around a while.
Ensure Your Employees Understand How Holidays Work
A clear, consistent annual leave policy
Annual leave managed in a way that is compliant with laws and fair for all employees
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Carry Forward Leave
- Clear rules for how much can be carried forward and when it must be used.
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Converting Holiday to Sick
- What should your employees do if they fall sick when on holiday?
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Clear Allowances
- Set clear allowances for EU, UK and contractual leave and what rules apply to which.
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Legally up to date
- Takes into account recent changes in law relating to irregular hours workers and how their holiday accrues.
Back it up with Leavetrack
Enforce your policy through our absence management software
Book Leave
Employees book leave using a simple, intuitive interface. Administrators and managers can also book leave for employees.
- Allowances are monitored and enforced
- Public holidays automatically downloaded to your account
- Visibility for employees as to how much leave they have used
Approve Leave
Managers and administrators review requests and approve (or reject) the leave. Each request clearly displays any clashing leaves and an audit trail of activity.
- Clear overview of leave status and details
- Approve and reject requests from notification emails as well as in app
- Audit trail shows who did what and when
Plan Leave
Managers and administrators have access to a beautifully designed wall chart showing a full overview of what leave has been booked, by whom and when.
- Color-coded wall chart shows at a glance who is on leave
- Easily filterable by department to show only what you need
- Quickly spot any potential future issues with clashing leaves
Report Leave
Comprehensive reports allow you to review all records in Leavetrack or export the data for further analysis in Excel.
- Full records of all leave booked through Leavetrack
- Easily export to CSV to analyse further in Excel, Google Sheets or other software
- Entitlement report allows easy financial management of accruals
Testimonials
Don't just take our word for it...
“With a team of over 50 employees, keeping track of absences and holidays using a paper based system used to be time consuming and prone to errors. Since introducing Leavetrack, the whole process has become a lot simpler and easier.”
“Easy to use, good look and feel and fast.”
“Leavetrack has for some years now enabled us to manage our holiday and absence recording. A good bit of software which frees up management time.”
“We're very happy with the system...it's something we'll be using for the foreseeable future so your support is always appreciated.”
“An awkward manual process has been transformed by Leavetrack into a hassle-free and more efficient use of our time.”
Frequently asked questions
- Why do we need a comprehensive annual leave policy?
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Simply, you want to ensure that everyone understands how it works and they feel assured that they will be treated equitably. Whilst your company rules and procedures can determine the holiday allowance, it is down to your managers to decide if leave requests are approved. Your managers have to make decisions as to what periods of leave are reasonable and which are too long. Having a comprehensive policy sets the frame in which these decisions are made.
- How do we implement the policy in our business?
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Implementation very much depends on where you are now. In our experience, most policies are non-contractual so implementing and changing a policy can be done with relative ease. However, we do have a couple of pointers for you:
- Early, regular and consistent communication is key to any change. You should ensure a communication plan is in place that reinforces the "why" of the change and the benefits for your employees.
- If there is any change that would result in a net worse position for your employees, you might decide to "grandfather" the position for existing employees and apply the policy as a whole to new employees. Or, if the implementation of the annual leave policy results in some positives and negatives, you may conclude that it is overall balanced and you can proceed.
In any event, you should ensure that communication is clear, honest and direct.
- How does Leavetrack help enforce the policy?
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With Leavetrack, each employee has their allowance set and monitored by the system. Managers are notified if employees will exceed their allowance. In addition, Leavetrack allows you to monitor all sorts of leave and using its reporting facility you can build up a picture of leave and absence in your business.
- What's the cost?
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Simple and straightforward. £1 per active user per month. Archived users remain in your account forever, for free, and their records are always accessible. Compared to the time spent managing staff leave on email and Excel, we think it's a good deal.
Experience stress-free leave planning.
Try Leavetrack for free today.
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