Holiday Entitlement Calculator for Regular Hours Workers

New employee joining your organisation? Use our calculator below to find out what their holiday entitlement will be when they join you.

I have a new employee joining

Where you have a new employee joining during the year, they will be entitled to a pro-rata holiday entitlement. Complete the form and we'll tell you what that entitlement is.

What is a pro-rated entitlement?: If you offer your employees 28 days' annual leave per year and a new employee joins five months into the year, they would receive a pro-rata holiday entitlement based on the seven months of your leave year that is left.
How does accrual of holiday work?: During the first year of a worker's employment, you can stop the worker taking more holiday than they have built up. So, if they are entitled to 28 days, they would "accrue" 2.33 (28/12) days per month.
What happens after the first year of employment?: After the worker completes their first year of employment, they can take the full amount of their entitlement immediately. This of course has downside for the worker. You can also reasonably refuse based on business reasons. For more information, check out our ultimate guide to paid annual leave.

Annual Entitlement

Employee Start Date

When does your leave year start?

How many days per week will they work?

Holiday entitlement:

18.5

Frequently Asked Questions about Calculating Holiday Entitlement

What is a holiday entitlement calculator?: A Holiday Entitlement Calculator is a tool that helps employees and employers calculate the amount of annual leave an employee is entitled to based on their working hours, employment type, and the length of time they have worked. Under the Working Time Regulations 1998 (also know as WTR), all workers are entitled to a minimum 5.6 weeks paid annual leave per year.
How do I calculate my holiday entitlement using this calculator?: To calculate holiday entitlement, simply input the worker's employment details such as start date, days worked per week, and when your leave year starts. The calculator will then provide you with the holiday entitlement for the rest of that holiday year.
Who can use this Holiday Entitlement Calculator?: You should use this calculator for full-time and part-time employees who have joined your company. Since changes to the Working Time Regulations were made, hourly-paid workers can accrue holiday at a % of their hours worked.
How accurate is the holiday entitlement calculation?: The calculator uses the calculation methodology set out in the Working Time Regulations 1998 to calculate the holiday entitlement for workers joining your organisation part-way through the year.
Can this calculator be used for part-time employees?: Absolutely! Just set the number of days per week that your employee works when using the calculator.
Can I use this calculator to determine holiday entitlement for employees who are leaving?: Not this one! But we have a calculator for that. Check out our snappily named Holiday Pay When Leaving Calculator.

Let us calculate holiday entitlement for you

Leavetrack frees up your time for what's really important. Your business.

Monitor holiday entitlement accruals: Leavetrack notifies your managers if an employee's request will exceed the amount of holiday they have accrued.
Holiday entitlement policies: Customise leave policies for all your locations so all your employees receive the correct entitlements.
Who's off at the same time: Just in case your employee does want to take all 28 days in one go - you can see straightaway who else is booked off at the same time.
Check whilst on the go: Beautifully designed and responsive application that works just as well on mobile as it does on desktop.

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